Employ.ed on Campus (Summer) 2024/25

1. Get approval to recruit: Oct - Jan. 
   • Contact your budget holder and local HR for advice getting approval to recruit. It is likely that you will need to complete a Job Requisition Business Case Form
   • We advise that you get in touch with your local recruitment administrator, check your access, and familiarise yourself with People and Money as early as possible in the recruitment process. 
2. Complete a job advert and job description by the end of January. See 'Recruitment details' below
3. Internships and Work Experience Team review and return job avert and description in Dec - Jan.
4. Once we have assessed the suitability of the internship for the programme, your department will be responsible for inputting the role into People and Money, organising approvals and arranging the appointment.  
5. Deadline for recruitment approvals on People and Money: February.
6. Internships advertised and promoted to students: February and March.
7. Shortlisting and interviews: April - May.
8. Interns start 9th June 2025.

More information about each of the steps above can be found in the Employ.ed Internships SharePoint site

Employ.ed Internships SharePoint site

Interns should be recruited in broadly the same way as regular employees. The recruitment process should be rigorous and open to encourage fair and equal access to your opportunity for all applicants.

Please complete the job advert and job description templates using the guidance below and return to the Careers Service by the end of January. Both of the forms can be found under J on the HR 'A to Z List of HR Forms' webpage. The form to submit your job advert and description to is below.

Job Advert and Description Form

Guidance for completing the job advert and description templates:

• Read the planning your internship webpage before completing your job description
• Try to keep the job advert and job description simple and free from jargon. 
• Person specification advice:
  • This is where you will list the essential and desirable knowledge, skills, and experience required for the internship. This is also what candidates will use to shape their application, and what you will use to assess candidates against each other.
  • We recommend a maximum of 5 essential and 3 desirable skills - this will encourage a broad range of applicants. Identify skills that are truly essential (a student cannot do the job without them, and their development would be hindered without them). For the student, the internship is an opportunity to both use their existing skills and develop new ones.
  • Including a list of the skills a student will gain can make the internship more attractive to applicants.
  • A benefit of the internship programme is gaining a fresh perspective, therefore we encourage you not to specify students from certain schools
• Hours: 
  • To ensure that the internships are available to all students, regardless of their other commitments, we encourage you to consider being flexible with the hours required to complete the project (e.g reduced/compressed hours or days). In order for students to make the most of the programme we would recommend hours from 20 – 35 per week.

Employ.ed Internships SharePoint site 

HR Contact Details

HR Recruiters’ Guide

COVID-19 staff updates - recruitment 

Careers Service: Guide to Recruitment

Careers Service: How to improve diversity through recruitment