Read details for the 2023/24 programme and register your interest in hiring an intern General information 8, 10, or 12 week summer internships starting on the 3rd June 2024. Internships are only open to all 2nd to penultimate year undergraduate students. Interns are paid at point one of grade UoE3 (spinal point 10). The cost of employing a full time intern for 12 weeks, with on-costs, would be £5429 (based on HR Employment Costs). On 13th November 2023, the Internships and Work Experience Team hosted an Employ.ed on Campus information session about the 2024 programme and recruitment process. If you missed the session or would like to listen back, click on the following link to view the recording: Employ.ed on Campus Information Session 2024 If you would like to host an intern, you should check you have approval to recruit through the post approval process in your area. Please contact your budget holder and local HR team for advice on this. You can then register your interest to hire an intern below. Click here to register your interest Recruitment Timeline Register your interest and get approval to recruit: Oct - Dec Register your interest Contact your budget holder and local HR for advice getting approval to recruit. It is likely that you will need to complete a Job Requisition Business Case Form We advise that you get in touch with your local recruitment administrator, check your access, and familiarise yourself with People and Money as early as possible in the recruitment process. Complete a job advert and job description by Friday 19th January. See 'Recruitment details' below Internships and Work Experience Team review and return job avert and description in Dec - Jan. Once we have assessed the suitability of the internship for the programme, your department will be responsible for inputting the role into People and Money, organising approvals and arranging the appointment. Deadline for recruitment approvals on People and Money: end of January. Internships advertised and promoted to students: February 19th - March 13th Shortlisting and interviews: Mar - Apr Interns start: 3rd June 2024 More information about each of the steps above can be found in the Employ.ed Internships SharePoint site Employ.ed Internships SharePoint site Recruitment details Interns should be recruited in broadly the same way as regular employees. The recruitment process should be rigorous and open to encourage fair and equal access to your opportunity for all applicants. Please complete the job advert and job description templates using the guidance below and return to the Careers Service by 19th January. Both of the forms can be found under J on the HR 'A to Z List of HR Forms' webpage. The form to submit your job advert and description to is located on the Employ.ed Internships SharePoint site. Guidance for completing the job advert and description templates: Read the planning your internship webpage before completing your job description Try to keep the job advert and job description simple and free from jargon. Person specification advice: This is where you will list the essential and desirable knowledge, skills, and experience required for the internship. This is also what candidates will use to shape their application, and what you will use to assess candidates against each other. We recommend a maximum of 5 essential and 3 desirable skills - this will encourage a broad range of applicants. Identify skills that are truly essential (a student cannot do the job without them, and their development would be hindered without them). For the student, the internship is an opportunity to both use their existing skills and develop new ones. Including a list of the skills a student will gain can make the internship more attractive to applicants. A benefit of the internship programme is gaining a fresh perspective, therefore we encourage you not to specify students from certain schools Hours: To ensure that the internships are available to all students, regardless of their other commitments, we encourage you to consider being flexible with the hours required to complete the project (e.g reduced/compressed hours or days). In order for students to make the most of the programme we would recommend hours from 20 – 35 per week. Shortlisting support: The Careers Service can provide a shortlisting service for vacancies that receive over 15 applications. We will provide a matrix with a recommended shortlist along with all other applications. Host managers will make the final decisions. Helpful Resources Employ.ed Internships SharePoint site HR Contact Details HR Recruiters’ Guide COVID-19 staff updates - recruitment Careers Service: Guide to Recruitment Careers Service: How to improve diversity through recruitment Please contact the Internships and Work Experience Team for further support: employ.ed@ed.ac.uk This article was published on 2024-05-14
