Exhibitor Area: Frequently Asked Questions

What is the Delivery/Collection Address?

"Careers Fair (DATE OF ATTENDANCE - 8^th OR 9^th Oct)"

Delivered on behalf of (YOUR COMPANY NAME)

McEwan Hall

Bristo Square

University of Edinburgh

EH8 9AG

FAO: Careers Service  

Deliveries can only be accepted on the day you are attending the fair from 8.00am - 10.30am. You cannot send items in advance of this date. This building is unmanned and no-one will be available to accept deliveries prior to the day. Items must be collected by 6.00pm on the day.

 

When can I get access to the Hall to setup /breakdown?

For those exhibitors attending on Tuesday 8 October

Setup: 9.00am - 10.30am

Breakdown: 4.30pm - 5.30pm

For those exhibitors attending on Wednesday 9 October

Setup: 9.00am - 10.30am

Breakdown: 4.30pm - 5.30pm  

 

What stand size can I have?

As per your booking, you will be allocated a 2.5m wide space containing a 1.4m trestle table with white tablecloth and 2 chairs. There is no shell scheme – each exhibitor should provide their own display boards/exhibition stand to position behind the table if they wish. Displays should not exceed a width of 2.5m or a height of 2.3m.  Due to space limitations, it is very important that all exhibitors comply with these stand dimensions.

Any exhibitor exceeding this space will be asked to take the stand down in line with our health and safety policy. If the stand isn’t causing any immediate issue, exhibitors will be given the option to either remove the stand, or pay a penalty charge of 30% of the booking fee to allow the stand to remain.

 

Where can I park my car?

As we are a city centre campus, please note we do not have free parking on site. We advise using the Edinburgh Council pay and display on-street parking on George Square and Buccleuch Place. We would also recommend QPark on Quartermile, which is a 5 minutes walk.

 

What are my other transport options?

Edinburgh Waverley is a 15 minute walk from the venue or 5 minutes by taxi.  Edinburgh Airport is around 25 minutes by taxi. Please see our website for full details on transport options.

 

Can I drop off materials before parking?

Yes - all exhibitors can drive to the rear of McEwan Hall to offload stands and materials directly into the building prior to parking. The delivery entrance is through the Medical Quad (at the back of McEwan Hall) and is accessed via Teviot Place, through the stone archway.   

 

When does the fair open to the students and graduates?

Opening Times: 11.00am - 4.30pm Please note the first 30 minutes of this event provide priority access for students with additional support needs and will feel naturally quiet. Please do remain at your stand to allow students visiting at this time to engage with you.  

 

Are there refreshments?

Tea, Coffee and Water will be available throughout the afternoon in the West Wing of McEwan Hall. A light packed sandwich lunch will be available between 12pm and 2pm. Two lunches have been included in your stand package. If you require additional lunches these are charged at £9.50+VAT and must be booked ASAP.  If your delegates have any specific dietary requirements, please let us know ASAP via emailing employers@ed.ac.uk. If you do not wish to order additional lunches, there are lots of great cafes near McEwan Hall and event staff will happily direct delegates who wish to pick up lunch elsewhere.

 

Who do I notify about my delegate’s accessibility needs?

The Careers Service and its events aim to be accessible to all users. If you or any of your delegates have any specific needs please contact the Employer Team on 0131 650 6688 or email employers@ed.ac.uk to make appropriate arrangements.

 

Is Wi-Fi available in the exhibition hall?

Yes, standard Wi-Fi is available in the Hall. Delegates will be directed to select the Optify Network when they arrive and register. This network is free.

 

Who am I going to meet?

Coming onto campus is an investment of your time and money. Please read our ‘making the most of the fair’ webpage for details on our students and the types of questions you may get asked at this event.

 

What is the university doing around sustainability?

As part of the University wide campaign #ZeroWasteUoE, we are aiming to waste less, reuse more and recycle effectively. Fairs can generate a lot of paper and plastic waste. To support all attendees we will have to continue to provide our standard bottles of water and single use compostable cups to those that need them on the day. You can help us go one step further:

• Do you have a reusable water bottle or keep cup? Bring it along. The venue has drinking water fountains and we would be happy to fill your bottle up on the day.
• Sending giveaways to the fair? Please only bring enough for the fair or have plans in place to remove any remaining items at the end of the day.
• Purchasing corporate flyers and pamphlets for the day? Ask your supplier to include a line on how it can be recycled once attendees have got the information they need from it.  

 

I am a courier setting up for an organisation or multiple organisations. How do I get in touch?

We are delighted to work with multiple courier companies across our fairs. We would recommend that you get in touch in advance of the fair to discuss your client(s) needs via employers@ed.ac.uk Please make sure that you read the sections of this page that cover material drop offs, where you can pay for parking and stand size (also detailed below). Please note that all organisation stands must adhere to the 2.5m stand space allocated. You will need to liaise with your clients in advance of the fair. Catering and refreshments are not available for couriers as these have been booked and paid for by exhibiting organisations in advance. There are lots of great cafes near McEwan Hall that we would be delighted to recommend and direct your staff to.

 

Further questions?

Please contact us on employers@ed.ac.uk or 0131 650 6688.